§ A-1. Administrative services.

A. 

Departments of service enumerated. The administrative service of the city shall be divided into the following departments and heads thereof:

	Department	Head
	Department of Assessment	City Assessor
	Office of City Clerk	City Clerk
	Office of Corporation Counsel	Corporation Counsel
	Engineering Department	City Engineer/Construction Engineer
	Financial Administration	Comptroller
	Fire Department	Fire Chief
	Planning Department	City Planner
	Police Department	Police Chief
	Public Works Department Works	Superintendent of Public Works
	Purchasing Department	Purchasing Assistant
	Parks and Recreation Department	Director of Recreation/Parks Administrator
	Registrar of Vital Statistics	Registrar
	Water Department	Superintendent of Water Department
	and all departments, divisions, officers and officials existing at the time of passage of the charter.

B. 

General duties of department and division heads. Each department and division head shall perform all duties required of his or her office by state law, the City Charter, this code and rules and regulations of the city, and such other duties not in conflict therewith as may be required by the Mayor.

C. 

Department heads responsible to Mayor.

(1) 

Each department head, except the Comptroller, shall be appointed by the Mayor and shall be immediately responsible to the Mayor for the effective administration of his or her respective department and all activities assigned thereto. Whenever practicable, the department head shall be hired on a contractual basis rather than as a Civil Service position.

(2) 

The Comptroller shall be hired by the Common Council and shall report to the Mayor and to the Common Council as from time to time required for the effective financial administration of the city.

D. 

Specific responsibilities of department heads.

(1) 

Practices and regulations. Each department head shall keep informed as to the latest practices in his or her particular field and shall inaugurate, with the approval of the Mayor, such new practices and regulations as appear to be of benefit to the administrative service of the city and to the public.

(2) 

Reports. Each department head shall submit reports of the activities of his or her department to the Mayor as prescribed by the Mayor and the City Charter.

(3) 

Records. Each department head shall establish and maintain a system of filing and indexing records and reports in sufficient detail to furnish all information necessary for proper control of departmental activities and to form a basis for the periodic reports and inventories to the Mayor.

(4) 

Maintenance of city property, equipment. Each department head shall be responsible for the proper maintenance of all city property and equipment used in his or her department.

(5) 

Departments to cooperate. Departments in the administrative service of the city shall cooperate with each other and shall, upon the direction of the Mayor, furnish to any other department such service, labor and materials as may be requisitioned by the head of such department, and as its own facilities permit, through the same procedure and subject to the same audit and control as other expenditures are incurred.

E. 

Compilation of department rules and regulations; review. Each department, under the direction of the department head, shall compile a set of rules and regulations with respect to its internal operations which shall not be inconsistent with the City Charter or this chapter. Before promulgating such rules and regulations, the department head shall submit them to the Mayor and Corporation Counsel for review.

F. 

Filing of departmental reports with City Clerk. Duplicate copies of all departmental reports which are required by this chapter shall be filed with the office of the City Clerk according to the department and the nature of the report and such reports shall be matters of public record and open to review by interested citizens.

G. 

Financial procedures.

(1) 

Daily deposits required. All units in the administrative service of the city shall make a daily deposit with the City Comptroller of any moneys received directly from the public.

(2) 

Paying out money. All units in the administrative service of the city shall pay out moneys belonging to the city only in the manner prescribed herein and in the City Charter.